Broadcast Email Procedures

Mercyhurst currently maintains 3 sets of broadcast email lists. These lists are updated weekly. Any other list must be requested.

All Employees

• All Employees (allemployees@mercyhurst.edu) includes all faculty, staff, administrators for both Campuses.
  Owner: Tom Billingsley ( tbillingsley@mercyhurst.edu )
• All Main Campus Employees (allmainemployees@mercyhurst.edu) includes all faculty, staff, administrators for Main Campus.
  Owner: Tom Billingsley ( tbillingsley@mercyhurst.edu )
• All North East Campus Employees (allneemployees@mercyhurst.edu) includes all faculty, staff, administrators for NE Campus.
  Owner: Dr. Gary Brown ( gbrown@mercyhurst.edu )

All Students

• All Students (allstudents@mercyhurst.edu) includes all current undergraduate and graduate students for both Campuses.
  Owner: Dr. Gerry Tobin ( gtobin@mercyhurst.edu )
• All Main Campus Students (allmainstudents@mercyhurst.edu) includes all current undergraduate and graduate students for Main Campus.
  Owner: Dr. Gerry Tobin ( gtobin@mercyhurst.edu )
• All North East Campus Students (allnestudents@mercyhurst.edu) includes all current undergraduate and graduate students for NE Campus.
  Owner: Dr. Tom Staszewski ( tstaszewski@mercyhurst.edu )

All Faculty

• All Faculty (allfaculty@mercyhurst.edu) includes only faculty for both Campuses.
  Owner: Phillip Belfiore ( pbelfiore@mercyhurst.edu )
• All Main Campus Faculty (allmainfaculty@mercyhurst.edu) includes only faculty for Main Campus.
  Owner: Phillip Belfiore ( pbelfiore@mercyhurst.edu )
• All North East Campus Faculty (allnefaculty@mercyhurst.edu) includes only faculty NE Campus.
  Owner: Dr. Tom Staszewski( tstaszewski@mercyhurst.edu )

To request a broadcast email:

Email the message to the list owner requesting that it be broadcast. Be sure to specify any date/time requirements for the email. The message will be reviewed and broadcast or you will be notified that it does not comply with the following policies and procedures. (There is also a group of authorized posters for each list, managed by the owner. These people also have the authority to post messages directly.)

Policies

1. Email must target all members of the group. If a subset of people is the target, then Sheila Richter can create a distribution list for the email.
2. The email should highlight a special event or announcement.
3. Posters must be sensitive to the impact of broadcast email on the network, server, and users. No more than 3 messages per day should be sent to any one group.
4. No attachments are permitted. Attachment information should be either (1)included within the text of the message or (2)converted into webpages and posted in the Intranet so that a link can be included in the email. The listowner may contact the postmaster for assistance.
5. The originator must be a Mercyhurst organization or group.

Procedures

1. Each list has one owner who determines the appropriateness of messages.
2. Only the owner and authorized posters may post messages to the list.
3. Only the owner can request that the Email Administrator add someone to the authorized posters.
4. Anyone other than the owner or an authorized poster must submit the email to the owner for pproval.
5. The owner will review the message and if appropriate forward it to the listserve.

North East Campus: Contact Barry Nuhfer, bnuhfer@mercyhurst.edu, for information on North East campus broadcast email lists.